Access Business Central Data with Microsoft 365
Business Central Core Function
Bring Business Central Data to Everyone in Microsoft Teams
Give more people access to the business information they need, without giving every employee a full Business Central licence.
With Microsoft 365, employees can view Business Central records shared with them through Microsoft Teams, helping teams collaborate, make informed decisions and stay connected to up-to-date business data.
Break Down the Barriers to Business Data
Your business data is most valuable when the right people can access it.
Business Central enables eligible Microsoft 365 users to view Business Central records shared with them directly in Microsoft Teams, without requiring their own Business Central licence.
Better visibility. Easier collaboration. More informed decisions.
Share Business Data
Bring relevant Business Central information into Microsoft Teams chats and channels, making it easier for employees to access the information shared with them.
Collaborate with Confidence
Give teams access to current business information in the place they already collaborate, helping remove the friction caused when some employees don't have access to Business Central. Microsoft specifically positions this capability as a way to improve cross-department collaboration and data-driven decisions.
Control Access
Administrators determine which Business Central tables and other objects Microsoft 365 users are able to access. Users receive read-only rather than write access.
WORK SMARTER WITH MICROSOFT TEAMS
Business Central Information, Right Where Your Team Works
Business Central and Microsoft Teams bring ERP information into everyday conversations.
Employees with the appropriate Microsoft 365 licence can view Business Central records shared with them in Teams chats and channels, even when they don't have their own Business Central licence.
This can help you:
- Extend visibility of important ERP information beyond traditional Business Central users
- Reduce information silos between departments
- Support self-service access to relevant business data
- Improve collaboration around shared records and decisions
- Reduce unnecessary licensing for employees who require view-only access
- Keep access governed through administrator-controlled Business Central permissions
Read-Only Business Central Access at No Additional Cost*
Employees with eligible Microsoft 365 licences can access permitted Business Central data through Microsoft Teams without needing their own Business Central licence.
That's particularly useful for employees who need visibility of ERP information but don't need to create, edit or process transactions in Business Central.
Share More Without Losing Control
Making information easier to access doesn't mean giving everyone access to everything.
Administrators configure Microsoft 365 access to Business Central and determine the tables and other objects available to this category of user. Access under the Microsoft 365 licence is read-only through the simplified Business Central experience in Microsoft Teams.
This gives employees greater visibility while keeping Business Central access under organisational control.
Give Each User the Right Level of Business Central Access
Microsoft distinguishes between Microsoft 365 read-only access and Business Central licences according to what the user needs to do.
User requirement | Licence approach |
|---|---|
View permitted Business Central information in Teams | Eligible Microsoft 365 licence |
Limited ability to update Business Central information | Business Central Team Member |
Full Business Central functionality | Business Central Essentials or Premium |
Make Business Central Data More Accessible Across Your Organisation
ERP365 can help you understand how Business Central and Microsoft 365 work together and determine the appropriate access and licensing approach for your users.
*Microsoft 365 access is subject to Microsoft's applicable licensing terms, eligibility requirements and administrator configuration. Microsoft states that internal users licensed with Microsoft 365 Business, Enterprise and select other plans can receive read-only Business Central access from within Microsoft Teams at no additional cost where the organisation has one or more Business Central licences.
